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Email messages are set up to automatically send when certain actions occur within the system. Below is an all-inclusive list of what is triggered from the system.

Action: Onboarding Form Assigned
Email Title: Onboarding Form Assigned
Subject Line: UNM Onboarding Task Assigned: FORM.TASK.TITLE
To: Form Assignee
Cc: User’s Future Manager
Message:

[UNM Logo]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

Congratulations on your new position with the University of New Mexico. There are a few tasks that you need to be complete prior to beginning your new job.

New UNM Employee
If you are a new UNM employee, please log in to UNMJobs using the same email and password you used to create your application profile.

Current UNM Employee
If you are a current UNM employee, please log in with your UNM NetID and password at https://unm.csod.com/samldefault.aspx.


Assigned Task:
FORM.TASK.TITLE

FORM.TASK.INSTRUCTIONS

 

Sincerely,

The University of New Mexico

Action: User Password Change
Email Title: User password change
Subject Line: Your UNMJobs password has been changed
To: User
Cc: N/A
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

This message is to confirm that your UNMJobs password has changed. If you did not request a password change, please reply to this message.


Sincerely,

The University of New Mexico

Action: Forget Password
Email Title: Forgot Password
Subject Line: UNMJobs Password Reset Request
To: External User
Cc: N/A
Message:
 

[UNM Logo ] 

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

A request to reset your password to the UNMJobs Career Site has been received.

You may reset your password by clicking the following link: PASSWORD.RESET.URL

Please be aware that this link is valid for the next 48 hours only. Clicking this link after 48 hours will navigate you to a page on which you must enter your login name to generate a new link that will be emailed to you. You may also select the "Forgot Password?" link from the portal login page to reset your password at any time.

Additional help is available by contacting UNMJobs@unm.edu.


Sincerely,

The University of New Mexico

Action: Requisition Pending Approval
Email Title: UNMJobs Requisition Pending Approval Notification
Subject Line: UNMJobs Requisition Pending Approval Notification
To: Next approver(s) if requisition is pending
Cc: N/A
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

A UNMJobs requisition has been submitted and is pending your approval. Please log in to UNMJobs to review the requisition. If you have questions regarding the requisition, please contact the requisition owner.

Requisition ID: JOB.REQUISITION.ID

Requisition Title: JOB.TITLE

Requisition Department: JOB.OU.LOCATION.TITLE

Requisition Owner: JOB.REQUISITION.OWNER.LIST.HTML


Sincerely,

The University of New Mexico

Action: Voluntary Withdrawal
Email Title: Voluntary Withdrawl
Subject Line: Regarding your recent application for JOB.TITLE at the University of New Mexico
To: External Applicant
Cc: N/A
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

You are receiving this email to confirm the withdrawal of your application for JOB.TITLE (JOB.REQUISITION.ID). Thank you for your interest in the University of New Mexico. You can find additional employment opportunities at UNMJobs.


Sincerely,

The University of New Mexico

Action: Voluntary Withdrawal
Email Title: Voluntary Withdrawl
Subject Line: Regarding your recent application for JOB.TITLE at the University of New Mexico
To: Internal Applicant
Cc: N/A
Message:

[UNM Logo]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

You are receiving this email to confirm the withdrawal of your application for JOB.TITLE (JOB.REQUISITION.ID). Thank you for your interest in the University of New Mexico. We invite you to seek additional opportunities available in the UNM Career Center.

Sincerely,

The University of New Mexico

Action: Requisition Approval Final Status
Email Title: Requisition Posting Review Notification
Subject Line: JOB.OU.DIVISION.TITLE: Requisition (JOB.REQUISITION.ID) JOB.REQUISITION.APPROVAL.FINAL.STATUS (Final Approval)
To:    HSC Approver 1 / HR Approver / Student Approver / OFAS Approver1 / UNMTemps Approver
Cc: N/A
Message:

[UNM Logo ]

The following requisition has been submitted/resubmitted for employment area review and it is JOB.REQUISITION.APPROVAL.FINAL.STATUS.

ReqID: JOB.REQUISITION.ID

Requisition Title: JOB.TITLE

Department: JOB.OU.LOCATION.TITLE

Requisition Owner: JOB.REQUISITION.OWNER.LIST.TEXT

Hiring Manager: JOB.REQUISITION.HIRING.MANAGER.LIST.TEXT

JOB.REQUISITION.APPROVAL.SUMMARY.HTML


If this requisition should not be posted, please contact the requisition owner immediately.

Action: Requisition Approval Final Status
Email Title: Requisition Approval Status Notification
Subject Line: JOB.OU.DIVISION.TITLE: Requisition (JOB.REQUISITION.ID) JOB.REQUISITION.APPROVAL.FINAL.STATUS
To: Requisition Owner (s)
Cc: Hiring Manager
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

The requisition for JOB.TITLE (JOB.REQUISITION.ID) has been reviewed by the assigned Approver and the status is: JOB.REQUISITION.APPROVAL.FINAL.STATUS.

    • If the status is APPROVED, this means it has been received by the applicable employment area for further processing. This notice does not mean that the requisition has been posted; it will be posted after JOB.OU.DIVISION.TITLE has completed their review.
    • If the status is DENIED, you will need to review the Approver’s comments for further instruction.

Comments from the Approver will appear here, if any:
JOB.REQUISITION.APPROVAL.SUMMARY.HTML

You can verify the status of your requisition and to see if it’s been posted by viewing it in the Manage Requisition link found under the Recruit tab within UNMJobs.


Sincerely,

The University of New Mexico

Action: New Profile Creation
Email Title: New Profile Confirmation
Subject Line: Profile Created for UNMJobs
To: User
Cc: N/A
Message:

[UNM Logo]

Dear PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST,

You have successfully created an applicant profile for UNMJobs. You may access your profile and apply for positions at the University of New Mexico by going to UNMJobs.

Thank you for selecting the University of New Mexico as your employer of choice.

 

Sincerely,

The University of New Mexico

Action: Application Confirmation
Email Title: Application Confirmation
Subject Line: Confirmation of Application Submitted for JOB.TITLE at the University of New Mexico
To: External Applicant
Cc: N/A
Message:

[UNM Logo]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

You have successfully submitted your application for JOB.TITLE (JOB.REQUISITION.ID). To check the status of your application, please go to UNMJobs.

Thank you for selecting the University of New Mexico as your employer of choice.

 

Sincerely,

The University of New Mexico

Action: Application Confirmation
Email Title: Application Confirmation
Subject Line: Confirmation of Application Submitted for JOB.TITLE at the University of New Mexico
To: Internal Applicant
Cc: N/A
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

You have successfully submitted your application for JOB.TITLE (JOB.REQUISITION.ID). To check the status of your application, please go to the Career Center.

Thank you for selecting the University of New Mexico as your employer of choice.

 

Sincerely,

The University of New Mexico

Action: Disposition
Email Title: Disposition Email
Subject Line: Your recent job application at the University of New Mexico
To: External Applicant
Cc: N/A
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

Thank you for your interest in employment at the University of New Mexico. Your application for JOB.TITLE (JOB.REQUISITION.ID) with JOB.OU.LOCATION.TITLE has been reviewed and you were not selected for this opportunity. We encourage you to continue to apply for positions that interest you. Our employment opportunities can be found at UNMJobs.

 

Sincerely,

The University of New Mexico

Action: Disposition
Email Title: Disposition Email
Subject Line: Your recent job application at the University of New Mexico
To: Internal Applicant
Cc: N/A
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

Thank you for your interest in furthering your career with The University of New Mexico. Your application for JOB.TITLE (JOB.REQUISITION.ID) with JOB.OU.LOCATION.TITLE has been reviewed and you were not selected for this opportunity. We encourage you to continue to apply for positions that interest you. Job postings can be found in the Career Center.

 

Sincerely,

The University of New Mexico

Action: Interview Recommendation Recorded
Email Title: Interview Recommendation Recorded
Subject Line: Interview Recommendation Recorded
To: Hiring Manager
Cc: N/A
Message:

[UNM Logo ]

Dear JOB.REQUISITION.HIRING.MANAGER.NAME.FULL,

An interview recommendation has been recorded for the JOB.TITLE (JOB.REQUISITION.ID) position.

INTERVIEWER.FULL.NAME: INTERVIEWER.RECOMMENDATION

The recommendation summary of all interviewers is as follows:

INTERVIEWER.RECOMMENDATIONS.SUMMARY

 

Sincerely,

The University of New Mexico

Action: Todays Scheduled Interviews
Email Title: Reminder to Interviewers - Today's Interviews
Subject Line: Your Scheduled Interviews for Today
To: Applicant Interviewer(s)
Cc: N/A
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

You have the following interview(s) scheduled for today:

DAILY.INTERVIEWER.SCHEDULE.SUMMARY

 

Sincerely,

The University of New Mexico

Action: Interview Scheduling Notification – Applicant
Email Title: Interview Scheduled for Applicant
Subject Line: Interview Confirmation
To:     Internal Applicant / External Applicant
Cc: N/A
Message:

[UNM Logo ]

Dear PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST,

Your interview for the JOB.TITLE (JOB.REQUISITION.ID) position is scheduled as follows:

APPLICANT.SCHEDULE.SUMMARY

COMMENTS.TO.APPLICANT

If you need to cancel or reschedule, please contact JOB.REQUISITION.HIRING.MANAGER.NAME.FULL. Contact information is available in the UNM Directory.

 

Sincerely,

The University of New Mexico

Action: Interview Scheduling Notification – Interviewer(s)
Email Title: Notification of Scheduled Interview to Interviewer
Subject Line: Applicant Interview Scheduled
To: Applicant Interviewer(s)
Cc: N/A
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

An applicant interview has been scheduled for the JOB.TITLE (JOB.REQUISITION.ID) position.

Interview details are as follows:

INTERVIEWER.SCHEDULE.SUMMARY

COMMENTS.TO.INTERVIEWER

If you need to cancel or reschedule this interview, please contact JOB.REQUISITION.HIRING.MANAGER.NAME.FULL. Contact information is available in the UNM Directory.

 

Sincerely,

The University of New Mexico

Action: Interview Cancelled Notification
Email Title: Interview Canceled Notification
Subject Line: Interview Canceled
To: Applicant Interviewer(s)
Cc: N/A
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

The applicant below has canceled the interview for the JOB.TITLE (JOB.REQUISITION.ID) position with INTERVIEW.LOCATION.ADDRESS.

Applicant: PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST

Interview Date: INTERVIEW.DATE

Interview Time: INTERVIEW.START.TIME

 

Sincerely,

The University of New Mexico

Action: Requisition Request Submitted
Email Title: Requisition Request Submitted (UNMTemps)
Subject Line: Requisition Request Awaiting Action (UNMTemps)
To: UNMTemps Approver
Cc: N/A
Message:

[UNM Logo ]

A UNMJobs requisition request has been submitted and is pending your action. Please use the link below to view the requisition request. If you have questions regarding the requisition, please contact the requester identified below.

URL: PENDING.REQUEST.LINK

Position Title: REQUEST.POSITION.NAME

Request Submitted Date: REQUEST.SUBMITTED.DATE

Requester: REQUESTER.FULL.NAME

 

Sincerely,

UNMTemps of The University of New Mexico

Action: Requisition Request Response
Email Title: Requisition Request Status
Subject Line: Requisition Request Status
To: Requestor
Cc: N/A
Message:

[UNM Logo ]

ACTION.DATE


Dear RECIPIENT.FIRST.NAME,

Your requisition request for REQUEST.POSITION.NAME submitted on REQUEST.SUBMITTED.DATE was REQUEST.RESPONSE.

 

Sincerely,

The University of New Mexico

Action: Reference Letter Request (to external references)
Email Title: Reference Letter Request
Subject Line: Reference Letter Request
To: External reference email address
Cc: Hiring Manager
Message:

[UNM Logo ]

Dear REFERENCE.FIRST.NAME REFERENCE.LAST.NAME,

Your name has been given by PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST as a reference for the position of CUSTOM.POSITION.CLASS.TITLE with the University of New Mexico.

You can access the reference check form here - Reference Check Form.

Please complete the form and click the 'Submit' button when done. The reference check form will automatically be submitted to the hiring officials.

Thank you for participating in the reference check process.

 

Sincerely,

The University of New Mexico

Action: Request References
Email Title: Request References
Subject Line: Request References
To: External Applicant
Cc: Hiring Manager
Message:

[UNM Logo ]

Dear PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST,

You have been selected as a finalist for the position of CUSTOM.POSITION.CLASS.TITLE (JOB.REQUISITION.ID). Please submit at least three (3) supervisory references.

In order to submit your references go to UNMJobs and log in. Select 'My Profile' and under 'My Tasks' you will be directed to ‘Launch’ the reference check process. After entering your reference contact information, click on the ‘Submit’ button. Your references will be emailed instructions on how to complete the reference process.


Sincerely,

The University of New Mexico

Action: Request References
Email Title: Request References
Subject Line: Request References
To: Internal Applicant
Cc: Hiring Manager
Message:

[UNM Logo ]

Dear PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST,

You have been selected as a finalist for the position of CUSTOM.POSITION.CLASS.TITLE (JOB.REQUISITION.ID). Please submit at least three (3) supervisory references.

In order to submit your references, go to UNMJobs through the MyUNM portal. Select UNMJobs, then select the Career Center. In the Career Center select the Applications tab. Here you will select 'Launch' in order to start the reference check process. After entering your references' contact information, click on the ‘Submit’ button. Your references will be emailed instructions on how to complete the reference process.

 

Sincerely,

The University of New Mexico

Action: Reference Letter Form Complete
Email Title: Reference Letter Form Complete
Subject Line: Reference form returned for CUSTOM.POSITION.CLASS.TITLE
To:     Hiring Manager / Requisition Owner(s)
Cc:     N/A
Message:

[UNM Logo ]

The reference check form for PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST for the position of CUSTOM.POSITION.CLASS.TITLE (req JOB.REQUISITION.ID) has been submitted.

 

Access the Employment Knowledge Base for additional information regarding UNMJobs.

 

Action: Candidate Offer Response Received
Email Title: Offer Letter Received
Subject Line: JOB.EMPLOYMENT.TYPE: Offer Letter OFFER.RESPONSE.DECISION for OFFER.LOCATION (JOB.REQUISITION.ID)
To:    OFAS Approver1 / HSC Approver 1 / StuEmp Approver 1 / UNMTemps Approver / HR Approver
Cc:    Hiring Manager
Requisition Owner(s)
Message:

[UNM Logo ]

The offer letter for PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST was OFFER.RESPONSE.DECISION on OFFER.RESPONSE.DATE. If the offer letter was declined, the candidate's comments will be listed below. If accepted, the appropriate employment area will initiate onboarding.

Offer Letter Comments: OFFER.NOTES

Job Title: JOB.TITLE

Hiring Department: OFFER.LOCATION

Start Date: OFFER.START.DATE

 

Thank you,

The University of New Mexico

Action: Email Offer to Candidate
Email Title: Complete Final Onboarding
Subject Line: Complete Final Onboarding
To:     External Applicant / Internal Applicant
Cc:     Hiring Manager / Requisition Owner(s)

Message:

[UNM Logo ] 

Dear PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST,

Attached you will find documents related to your final onboarding tasks for your JOB.TITLE position with OFFER.LOCATION at the University of New Mexico. Completion of these tasks ensures that you are set up with your desired IRS deductions and that your paycheck is deposited into the designated account at your financial institution. Please review your personal information, including emergency contacts, and update if needed. Additional instructions, if any, will be listed below. 

Additional Instructions (if any): OFFER.SEND.INSTRUCTIONS 

Should you have any questions regarding the attached letter, please contact the department.


Sincerely,

The University of New Mexico

Action: Send Offer to Candidate Profile
Email Title: Offer Letter Submitted to Candidate Profile
Subject Line: UNM Offer Letter for JOB.TITLE, OFFER.LOCATION (JOB.REQUISITION.ID)
To:     External Applicant
Cc:     Requisition Owner(s)
Hiring Manager
Message:

[UNM Logo ] 

Dear PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST,

Congratulations, you have been selected for the position of JOB.TITLE (JOB.REQUISITION.ID) with the University of New Mexico!

An official offer letter is awaiting your review and signature in UNMJobs. Please log in and indicate if you accept the offer.

Additional Instructions, if any are included here:
OFFER.SEND.INSTRUCTIONS

Should you have any questions regarding your offer, please contact the hiring department.


Sincerely,

The University of New Mexico

Action: Send Offer to Candidate Profile
Email Title: Offer Letter Submitted to Candidate Profile
Subject Line: UNM Offer Letter for JOB.TITLE, OFFER.LOCATION (JOB.REQUISITION.ID)
To:     Internal Applicant
Cc:     Hiring Manager
Requisition Owner(s)
Message:

[UNM Logo ] 

Dear PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST,

Congratulations, you have been selected for the position of JOB.TITLE (JOB.REQUISITION.ID) with the University of New Mexico!

An official offer letter is awaiting your review and signature in UNMJobs. You can accept or decline by following these steps:

    1. Log in to the Career Center
    2. Hover on UNMJobs and select Career Center
    3. Click the Applications tab and under My Tasks you will see the option to launch your offer letter.
    4. Once clicking Launch, a window will appear with the link to download your letter.
    5. Review the letter and in the response section of the window, select Accepted or Declined.
      • If you accept, click Sign and you will be directed to authenticate your UNM credentials. Upon signing in, the page will reload stating “Offer accepted”.
      • If you decline, select a reason, include notes and click Submit.

Additional Instructions, if any, are included here:
OFFER.SEND.INSTRUCTIONS

Should you have any questions regarding your offer, please contact the hiring department.


Sincerely,

The University of New Mexico

Action: Offer Pending Approval
Email Title: Offer Letter Pending Approval
Subject Line: Hiring Request Submitted for Approval
To: Next approver(s) if offer is pending
Cc: N/A
Message:

[UNM Logo ] 

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

A UNMJobs hiring request has been submitted and is pending your approval. Please log in to UNMJobs to review the request. If you have questions, please contact the requisition owner identified below.

Requisition ID: JOB.REQUISITION.ID

Requisition Title: JOB.TITLE

Requisition Owner(s): JOB.REQUISITION.OWNER.LIST.HTML

Hiring Department: OFFER.LOCATION

Start Date: OFFER.START.DATE

Selected Candidate: PROFILE.USER.NAME.FIRST PROFILE.USER.NAME.LAST

 

Sincerely,

The University of New Mexico

Action: Offer Approval Decision
Email Title: Hiring Request Approval Notification
Subject Line: UNMJobs Hiring Request JOB.REQUISITION.ID: JOB.TITLE OFFER.APPROVAL.DECISION
To: Requisition Owner(s)
Cc: Hiring Manager
Message:

[UNM Logo ]

Dear RECIPIENT.FIRST.NAME RECIPIENT.LAST.NAME,

The hiring request for JOB.TITLE (JOB.REQUISITION.ID) has been OFFER.APPROVAL.DECISION. Below is a summary of the comments that were entered by the hiring request approvers for your review. If the hiring request was not approved, the requested changes will be noted in the approver comments below.

Comments: OFFER.APPROVAL.COMMENT

Please note that an offer letter may be issued once the employment area has completed their required review. Refer to the employment area's standard operating procedure for the offer letter process.

 

Sincerely,

The University of New Mexico

 

 

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