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Purpose

 Department creation of Requisition for Staff.

Applicability

Hiring Coordinators who are responsible for the administrative oversight of the Staff postings.

Prerequisites

Hiring Coordinator access is managed via the Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system.

Procedure

Initiate Requisition

From the Navigation bar, hover over Recruit and click Manage Requisition.


Click Options, click Add Requisition.

 

Select Position Classification and Requisition Template

In the Create Requisition screen, in the General Tab, select the appropriate Job Title by clicking on the icon from the Position Class field.

 

 

A pop-up window will display all faculty, staff, and student position classifications. To select a title, select the icon next to the classification to drill down to the title OR enter the job title or keyword in the Title search box or p-class code in the ID search box and click Search. Click the appropriate job title to populate information into the Position Class field.

 »»      

     

Select Requisition Template using the search icon , and selecting the appropriate Requisition Template for the correct employee classification. Click the appropriate job title to populate information into the Requisition Template field.

 »»


Details Section

The following table has fields listed in the Details Section with notes as to how to use them. * Required Field


 Field NameNotes
    

Display Job Title *

Working Title
 Employment Area *Staff
 Primary Location *Hiring Department
 Additional Location(s)-not used
 

Grade

-not used
 Cost Center-not used
 Contact Phone-not used
 Employment Type *Staff, choose Full Time or Part Time
 Currency *United States Dollar
 Compensation *Choose from drop down
 RangeMin to Mid salary range will auto populate. Do not change.
 Referral Bonus-not used
 Applicant View SalarySalary range that will show on job ad
 Position Class Minimum QualificationsAuto populated
 Exempt/Non-ExemptSelect Exempt or Non-Exempt
 LoboTime Clock Only UserCheck if department is a LoboTime clock only user
 Background Check RequiredChoose from drop down
 Campus *Choose from drop down
 Appointment Percent (0 to 100) *0 to 100
 Underutilization InformationAuto populated
 Type of DurationChoose from drop down
 Duration of PostingLength in days, weeks, or specific date for hard close date
 For Best Consideration DateLeave blank
 Posting Type *Choose from drop down
 Non-Competitive ExceptionChoose from drop down if a non-competitive hire
 Conditions of EmploymentAuto populated
 Application InstructionsFollow directions in box
 Advertising ResourcesFollow directions in box
 Jobing.com PostingFree advertising resource
 HigherEdJobs.com PostingPaid advertising resource
 

HigherEdJobs.com Diversity & Inclusion Email

Paid advertising resource
 HigherEdJobs.com Product and Cost InformationSee instructions
 Primary Index for Recruitment Costs *NA or index number
 Index for Background Check/Fingerprintingif applicable
 Account Code for Background Check/Fingerprintingif applicable
 Department Contact Name (Last, First) *Name
 Department Contact Phone *Phone
 Department Contact Email *Email
 CommentsUsed for communication to Employment Area
 STUDENT REQUISITION DETAILS -The field "Student Type" applies to student requisitions only.
 Student Type

-not used

 STAFF REQUISITION DETAILS - The field "Staff Type" through "HR Consultant" applies to staff requisitions only.
 Staff TypeChoose from drop down
 Salary Grade

Auto populated

 Term End DateIf required, date or text (ex: one year from date of hire)
 Additional Requirements for this positionSpecial requirements
 Shared Service Center InformationFollow directions in box
 Shared Service Center RequestedYes or no
 HR ConsultantChoose from drop down
 FACULTY REQUISITION DETAILS -The field "Faculty Type" through "CIP Code" applies to faculty requisitions only.
 Faculty Type-not used
 Academic Location-not used
 Approval Number (If Applicable)-not used
 CIP Code (If Applicable)-not used
 UNMTEMPS REQUISITION DETAILS -The fields "Hiring Department Code" through "Applicant Reviewers" apply to UNMTemp Requisitions only.
 Hiring Department Code-not used
 Position Number-not used
 Request by Name-not used
 Name(s) of Temp(s) Requested-not used
 Email(s) of Temp(s) Requested-not used
 Work Schedule/Days-not used
 Length of Assignment-not used
 Potential Temp to Hire-not used
 Supervisor Name (Last, First)-not used
 Supervisor UNM ID-not used
 Position "Reports To" Name (Last, First)-not used
 Position "Reports To" UNM ID-not used
 Labor Index Code-not used
 Labor Account Code-not used
 Required Approvers (Last, First)-not used
 Applicant Reviewers (Last, First)-not used
   

Description and Qualifications Section

Please note that job ad formatting is with Font = Arial, Size = 2. To ensure professional formatting of the job ad, please verify that the text entered into the description and qualifications section is of the same font and size.

 

Description * : This area is for the Position Summary. The text box will default from Job Description, customize for your department needs. If copying verbiage from another document in Word, use the Paste from Word icon  to paste in the Description text box. Enter your Position Summary in both the Internal and External tabs.

 

Qualifications: This area is for preferred qualifications above and beyond the KSAs of the job description. Enter information in Minimum tab only. DO NOT USE IDEAL TAB. If copying verbiage from another document in Word, use the Paste from Word icon  to paste in the Description text box.

 

Keywords : Enter keywords that you feel will assist applicants when they are searching for jobs.   

Hiring Team Section

Primary Owner *  : Hiring Coordinator, (equivalent to Department Originator)

Hiring Manager * : Search by clicking on icon, (equivalent to Department Approver)

Reviewers: Add the search committee members to the reviews section using the Add Reviewers words , (equivalent to Screening/Search Committee). You will be brought to an alphabetical list of all active users in the system. It is recommended to search either by name or UNM ID. Once the name has been found, select name and continue searching for additional Reviewers. Click Add when finished. If a Guest User is needed, please specify in the Comments area in the Details Section.

Interviewers: Do not use.

 

Attachments: (equivalent to Documents tab) Upload the required documents for posting the Requisition using the Add Attachment words.

 

Enter the title of the document in the Title field, Browse for the attachment, and select Save to upload. Note: maximum file size for each attachment is 5MB, up to 10 documents can be attached.

 

Approvals Section

Add your Approvers using the plus icon . The Hiring Manager and HR Approver are the two required approvers. Your department may require additional approvers. Click on theicon next to Hiring Manager (1st Approver), click on theicon next to User, then click Add. If you need to add additional Approvers, click on theicon next to User again. 


To fill in the User field for the HR Approver, click on the icon and type "Approver" in the Last Name field and "HR" in the First Name field. Click Search and select HRApprover.  **DO NOT SELECT HRTC APPROVER**

To fill in the User field for additional approvers, click on the icon and type in Last Name, First Name in appropriate search fields. Click Search and select the appropriate name.

The Hiring Manager must be listed first as '1', and HR Approver must be listed as the last approver.


 

Requisition Section


The following table has fields listed in the Requisition Section with notes as to how to use them. * Required Field


 Field NameNotes
 Requisition IDThe Requisition ID can be found in this field, once your requisition has been saved or submitted.
 Priority *Select High, however Requisitions will be reviewed in order received.
 Openings *Leave number field blank, check On Going box.
 Target Hire DateLeave as default date.
 Requisition StatusLeave as populated (Draft should auto populate). As the requisition moves through the process, the status will change. Other statuses are Open, Closed, Cancelled, On Hold, and Denied. Statuses can be changed depending on need.
 Do Not Allow to ApplyDO NOT CHECK BOX, LEAVE BLANK.

 

If the requisition is complete, click . If the requisition is not ready for submission, click .


Job Ad Tab

The job ad will preview as it appears for applicants. Review the Job Ad for accuracy. If acceptable, click . If changes to the Job Ad are required, select thebutton and edit the fields in the General tab.

Application Workflow Tab

The Application Workflow tab is not editable, click  .

 

Applicant Review Tab

The Applicant Review tab is not editable, click .

 

Finding Saved or Submitted and the Status of Requisitions

To find Saved or Submitted and the Status of Requisitions hover over Recruit, select Manage Requisition and a searchable list of the departments requisitions will appear. Click the job title to access the requisition.

 

 

 

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