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This procedure explains the process to complete and submit a Hiring Request for a student


Hiring Coordinators


Hiring Coordinator Role; Request through UNM BAR


Part 1 – Select the student to hire

Step #

Action/Field Name



Log into: UNMJobs (Do not use Microsoft Edge)



From the Navigation Bar, hover over Recruit tab. 


Click Manage Requisition.

3Type in the requisition number or Job Title
4Click on the number below Applicants


Select the candidate you wish to hire. From the Summary Tab, click Current Status and change their status to Recommend for Hire

For more information on how to change their status, please refer to the Changing Applicant Status and Disposition Reasons SOP


To initiate the Hiring Request, go to the Statuses Tab in the student's Applicant Profile.

Part 2 - Complete Offer Letter Details

Step #

Action/Field Name



Start Date: Fill with current date (Will Not be Students first day of Employment)

Student Employment Area will determine this date based on the day the student completes all hiring paperwork. This date will be a future start date. No requisitions will be backdated.


Hiring Manager, Location, Compensation, and Currency defaults from Requisition

Do not change


Wage Type: Select Hourly for bi-weekly and Monthly for monthly



Salary: Enter hourly or monthly rate

Must be within the range for the Position Class selected for this Requisition


Optional Notes: Anticipated Start date and any other comments for EA.

Required Notes: If this position requires a background check, please state in comments that background check is needed and attached to the documents section under the applicant's profile. Also, if this is a Promotion (Competitive or Non-competitive) or a 2nd Job (ADDJOB) with your department, please provide this information in the Notes.

If you want the student to start as soon as possible, enter in this field. If you have a specific date that you want the student to start, please enter the date. No start dates will be backdated.
12Position Number: Required. Please enter and make sure it starts with UB (Student Employment), UF (Federal Work Study), US (State Work Study), UM (Monthly)
If your student is in a community service position, please enter the UFC position number. If the student has a need-based state award, the Student Employment Area will switch their award to federal.
13Index and Account Code: Enter department Index and Account Code for position For work study, enter the index for the 30% amount.
 Note: Only one index is allowed for this field; if you need more than one index, you will need to complete a labor distribution change EPAF at least 5 business prior to the end of the first pay period) 
14Appointment Percent: Enter 70 unless your student has more than one job.  
15Personnel Date: Leave Blank.Employment Area will complete
16Job End Date: All students require an End Date. If you enter an end date beyond a student's eligibility (I-9 expiration date, graduation date, Financial Aid Eligibility, etc.) the Employment Area will enter the last day of eligibility for the student's end date.If the student has a graduation date on their record, the Employment Area will enter it in the Job End Date field.
17Probationary/Trial Period End Date: (Leave blank) Employment Area will complete based on Student's Start date. Probation period for students is two (2) months. Probation period begins for every AddJob, New Hire, Rehire, and all Promotions.

Enter Supervisor Information:

  • Supervisor Name: First and Last Name
  • Supervisor ID: UNM ID (9 digits)
  • Supervisor Phone
  • Supervisor Email
19Work-Study Type: Select based on Student's work-study award (if applicable)Request this information from the student
20UNM ID: Required. Please input the Student's ID numberRequest this information from the student
21Org Code: Required. Enter your department Org CodeThis is your department org code


Part 3 – Submit Hiring Request to Employment Area

Step #

Action/Field Name



Select the Save and Create New Letter button.
The Default Offer Letter opens. (This is not the actual offer letter. This action activates an email to the Employment Area to notify them that a hire has been initiated.)
Click Save and Create Offer button


Click View/Edit Approval to verify that StuEmp Approver 1 is selected.

Select the Submit for Approval button to submit the Hiring Request.