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Purpose

Demonstrate how to create student requisitions.

Applicability

Hiring Coordinators who are responsible for the administrative oversight of hiring student employees.

Prerequisites

Hiring Coordinator access through the UNM Banner Authorization Request (BAR) system (given by taking UNMJobs 101). 

Procedure

 

Step #

Action/Field Name

1

Log into UNMJobs (do not use Microsoft Edge). You can find UNMJobs under the Employee Life tab at http://my.unm.edu/home

2

From the Navigation Bar, hover over the Recruit tab and click Manage Requisition.

 

3

Click Options tab on the far right of the page and then click Add Requisition
 


4

Use the icon to select the Position Class

 

The Search Position Class dialogue box will appear. Navigate to page 2 using the page numbers or next/back buttons

On page two, use the icon to expand the University Student section.

There are only six (6) Position Class Titles for students: 

  • Student Entry Level - 0041 
  • Student Intermediate Level - 0042 
  • Student Advanced Level - 0043 
  • Student Technical Specialist - 0044 
  • Student Monthly -0004 (only used for Resident Advisors, ASUNM president and Vice-President, and Lobo Editor). 
  • Student Publications – 0046 (only used for Daily Lobo production staff)

Select the appropriate Position Class Title by clicking on the title.

Based on your selection, the Requisition Template and Job Title will default to the Position Class selected – PLEASE DO NOT CHANGE



 

DETAILS

5


Display Job Title: Enter the Working Title (Please refer to http://stuemp.unm.edu/tms/index.html for instructions regarding working titles for students).

 

6

 

Verify that the Employment Area defaulted to StudentPLEASE DO NOT CHANGE

 

7

 

Click  icon next to Primary Location


The Search Primary Location Title dialogue box will appear

In the ID field, type your Org # and Click the Search button. Choose the location of your organization by selecting the name of the Org in the Title column.

Once chosen, the default address will appear in the Requisition as seen below

 

8

Skip Additional Location(s), Grade, Cost Center and leave Contact Phone blank. 

9

Employment Type: Verify Student Employment and Part Time is selected. 

10

Currency: leave as United States Dollar 

11

Compensation: Select from the drop-down box 

 

Use the following for students:

  • Hourly (for hourly employees).
  • Monthly (for monthly employees) (only used for Resident Advisors, ASUNM president and Vice-President, and Lobo Editor).
  • Per Issue, Photo, Story, or Unit (for Student Publications Only).

12

Range: Defaults into fields. Should be the range for each Position Class below: 

  • Student Entry Level: 8.50 to 17.00 for Albuquerque, but will show starting rate as 7.50 to 17.00 to include range for Branches.
  • Student Intermediate Level: 8.50 to 17.00 for Albuquerque, but will show starting rate as 8.00 to 17.00 include range for Branches.
  • Student Advanced: 9.00 to 17.00
  • Student Technical Specialist: 9.00 to 17.00
  • Student Monthly: Check Range
  • Student Publications: Check Range

13

Leave Referral Bonus blank 

14

Applicant View Salary: Enter Salary Amount or Range - MUST INCLUDE $ IN THIS FIELD
(format example: $10.00 or $10.00-$11.00)

 

15

Select Non-Exempt for hourly and Exempt for monthly. 


16

Checkmark the LoboTime Clock Only User if applicable, otherwise, leave blank.



17

Leave the EOHS Physical Required as "Select"

18

If a Background Check is required, select Yes. If it is not required, select No 

Please note:

The background check request form http://hr.unm.edu/docs/background-check/background-check-request-form.docx must be attached to the selected applicant's profile under the Documents tab

19

Select Campus 

20

Enter Appointment Percent as a whole number. Example: 70

21

Duration of Posting: 5 days (minimum), 60 days (maximum). 

(Please notify Student Employment Manager (beti2626@unm.edu) for duration of posting for <60 days). 

22

For Best Consideration Date: Leave this blank. The Student Employment Office will enter this date [minimum five (5) days] when the job is posted. If you require more than five (5) days, please enter information in Comments section, further down in the requisition.

23

Posting Type


Select your desired posting type.

  • External Competitive - open to all students
  • Internal Competitive - competitive posting for students in your department
  • External Non-competitive - for a designated student who is NOT a current student employee
  • Internal Non-competitive - for a designated student who is a current student employee

    If you select either External Non-competitive or Internal Non-competitive, please provide the student's name, UNM ID, and justification for the hire (classes taken, grades, specific skills, etc) and enter this information in the Comments section further in the requisition.

    The student's resume and/or application must reflect the information provided in the justification. 

    If you are using classes taken and grades as a justification, you must require the student to attach a copy of their transcript to the application. Departments must verify that the student's resume and/or application reflects the qualifications for the position. Documentation is required and must be attached to the application before submitting the hire. Hiring requests will be returned if applicant documents are incomplete or do not support the non-competitive hire reason.


For External Non-Competitive Requisitions Only

External non-competitive hires create an external job posting that can be sent to the external applicant.

ONCE THE REQUISITION RECEIVES FINAL APPROVAL, YOU WILL RECEIVE AN EMAIL NOTIFICATION WITH THE LINK TO EMAIL WITH THE LINK TO BE SENT TO THE APPLICANT. 

Internal Non-Competitive Requisitions

Internal non-competitive hires create an internal job posting that are only visible through the UNMJobs Career Center to the current UNM employee identified in the comments section of the requisition.




24

If you selected the Posting Type as Non-Competitive Exception: Select Reason

25

Skip Position Class Minimum Qualifications and Conditions of Employment: (read only)

26

Application Instructions: List required documents from applicant (Example: resume, cover letter, writing sample, copy of work study award, transcript, link to portfolio, etc.)

 

 

Unless applicable, skip Advertising Resources, Jobing.com Posting, HigherEdJobs.com Postings, HigherEdJobs.com Diversity & Inclusion Email (Requires HigherEdJobs.com Posting), and HigherEdJobs.com Product and Cost information



27

If requiring Background Check: 
Enter Index (6 characters) 

 


Select Account Code from drop-down box: 

  • 31M0
  • 31M1
  • 69Z0

28

Enter Department Contact Name (Last, First)Email and Phone 

Note: the Department Contact is the person who will be contacted for information about the requisition (it can be the same as Hiring Manager, Hiring Coordinator, etc.)

29

Enter department comments in Comments box. 
 

Examples of comments include: requests for extended Best Consideration Date or Duration of PostingInformation for Non-competitive candidateBackup Contact Information, etc.

30

Ensure Position Class and Position Class Title indicate what you chose earlier.

31

Choose the Student Type as either Student Employment or Work-Study 

 

  • If you are only accepting students with work study awards, select Work Study
  • If you are accepting applications from both non-work study and work study students, select Student Employment and add the following as your first line in the Description field, further in the requisition:

    **WE ARE ACCEPTING APPLICATIONS FOR THIS POSITION FROM ALL STUDENTS REGARDLESS OF WORK STUDY AWARD**

32

SKIP all STAFF REQUISITION DETAILS, FACULTY REQUISITION DETAILS, and UNMTEMPS REQUISITION DETAILS.

 

DESCRIPTION AND QUALIFICATIONS

33


Description: Enter your Position Summary in both the Internal and External tabs 

Click the "Internal" tab to navigate to the Internal description (highlighted in red)

Use the monitor icon to enter full screen mode if working with large quanities of text. (higlighted in blue)

Use the Paste from Word icon to paste already formatted content from word into this field (highlighted in orange)
 
Once in the Internal description tab we strongly suggest you use the "Clone External Description" checkbox. If this box is checked, any changes made to the either description will update the other in real time.



Qualifications: This area is for preferred qualifications above and beyond the KSAs of the job description. Enter information in Minimum tab only. Do not use the Ideal tab. 

 

HIRING TEAM

34

Primary Owner 
Will default to Hiring Coordinator creating the Requisition 

 To add Owners, click Add Owner(s). Owners are users who will have approval access for the requisition.

In the open dialogue box, enter Name and/or ID of the person you want to add and click Search 

Once found, click on the name of the person in the Name column.  

If selected, the person will appear in a new section called Selected. Click the Add button to add them as an owner.

 


Hiring Manager (equivalent to Department Approver). Use the icon to access the Select User dialogue box and search for the user.

 

In order to add reviewers, follow the same steps as listed in Step 34

Reviewers are equivalent to Screening/Search Committee

35

Interviewer(s):

  • Click Add Interviewers
  • Instructions to Add Interviewers are similar to adding Owners and Reviewers (see step 34)
 ATTACHMENTS
36Documents are not required for posting Student Requisitions. 

Optional documents from department: You may attach a form with screening questions for students to complete and attach to their application. Be sure to add information about the screening form (in the Comments field) and attach under Required Documents. This form should not take the place of interview questions.

37

Approvals

In order to add Approvers, select the red + icon

Hiring Manager is 1st Approver (you will need to add this)

From this dialogue box, select the addition symbol in the Add column next to Hiring Manager, and User and then click Add. The Hiring Manager should populate based on the Hiring Manager listed above.

Use the icon to open up the Select User dialogue box.

In the First Name field type StuEmp and click Search

Finally, click on the "Approver 1, StuEmp" name

 

REQUISITION

38

Priority: Select High (Requisitions will be reviewed in the order they are received regardless of priority selection) 

Openings: Enter numbers of hires from this requisition: Select Ongoing box for continuous recruitment (must request Ongoing option from Student Employment Manager) 

Target hire date: Leave as Default (Current Date) (does not show up on Job Ad)

Requisition Status: Leave as Draft 

Do Not Allow to apply: MUST BE UNCHECKED OR NOT STUDENTS WILL BE ALLOWED TO APPLY TO YOUR POSTING. 

 

When finished (and if you are ready), click the Next button to review Internal and External Job Ads. You can more easily review these Ads if you use the Preview option.

Once reviewed click the Next button

Click the Next button on the Application Workflow page (DO NOT MAKE CHANGES HERE)

On the Applicant Review section, click the Submit and Manage Postings button on the bottom right of the page if you are ready to submit your requisition.