Demonstrate how to create student requisitions.
Hiring Coordinators who are responsible for the administrative oversight of hiring student employees.
Hiring Coordinator access through the UNM Banner Authorization Request (BAR) system (given by taking UNMJobs 101).
Log into UNMJobs (do not use Microsoft Edge). You can find UNMJobs under the Employee Life tab at http://my.unm.edu/home
From the Navigation Bar, hover over the Recruit tab and click Manage Requisition.
Click Options tab on the far right of the page and then click Add Requisition
Use theicon to select the Position Class.
The Search Position Class dialogue box will appear. Navigate to page 2 using the page numbers or next/back buttons
On page two, use theicon to expand the University Student section.
There are only six (6) Position Class Titles for students:
Select the appropriate Position Class Title by clicking on the title.
Based on your selection, the Requisition Template and Job Title will default to the Position Class selected – PLEASE DO NOT CHANGE
Display Job Title: Enter the Working Title (Please refer to http://stuemp.unm.edu/tms/index.html for instructions regarding working titles for students).
Verify that the Employment Area defaulted to Student – PLEASE DO NOT CHANGE
Clickicon next to Primary Location
The Search Primary Location Title dialogue box will appear
In the ID field, type your Org # and Click the Search button. Choose the location of your organization by selecting the name of the Org in the Title column.
Once chosen, the default address will appear in the Requisition as seen below
Skip Additional Location(s), Grade, Cost Center and leave Contact Phone blank.
Employment Type: Verify Student Employment and Part Time is selected.
Currency: leave as United States Dollar
Compensation: Select from the drop-down box
Range: Defaults into fields. Should be the range for each Position Class below:
Leave Referral Bonus blank
Applicant View Salary: Enter Salary Amount or Range - MUST INCLUDE $ IN THIS FIELD
Select Non-Exempt for hourly and Exempt for monthly.
Checkmark the LoboTime Clock Only User if applicable, otherwise, leave blank.
Leave the EOHS Physical Required as "Select"
If a Background Check is required, select Yes. If it is not required, select No
The background check request form http://hr.unm.edu/docs/background-check/background-check-request-form.docx must be attached to the selected applicant's profile under the Documents tab
Enter Appointment Percent as a whole number. Example: 70
Duration of Posting: 5 days (minimum), 60 days (maximum).
(Please notify Student Employment Manager (firstname.lastname@example.org) for duration of posting for <60 days).
For Best Consideration Date: Leave this blank. The Student Employment Office will enter this date [minimum five (5) days] when the job is posted. If you require more than five (5) days, please enter information in Comments section, further down in the requisition.
External non-competitive hires create an external job posting that can be sent to the external applicant.
ONCE THE REQUISITION RECEIVES FINAL APPROVAL, YOU WILL RECEIVE AN EMAIL NOTIFICATION WITH THE LINK TO EMAIL WITH THE LINK TO BE SENT TO THE APPLICANT.
Internal Non-Competitive Requisitions
Internal non-competitive hires create an internal job posting that are only visible through the UNMJobs Career Center to the current UNM employee identified in the comments section of the requisition.
If you selected the Posting Type as Non-Competitive Exception: Select Reason
Skip Position Class Minimum Qualifications and Conditions of Employment: (read only)
Application Instructions: List required documents from applicant (Example: resume, cover letter, writing sample, copy of work study award, transcript, link to portfolio, etc.)
Unless applicable, skip Advertising Resources, Jobing.com Posting, HigherEdJobs.com Postings, HigherEdJobs.com Diversity & Inclusion Email (Requires HigherEdJobs.com Posting), and HigherEdJobs.com Product and Cost information
If requiring Background Check:
Enter Department Contact Name (Last, First), Email and Phone
Note: the Department Contact is the person who will be contacted for information about the requisition (it can be the same as Hiring Manager, Hiring Coordinator, etc.)
Enter department comments in Comments box.
Ensure Position Class and Position Class Title indicate what you chose earlier.
Choose the Student Type as either Student Employment or Work-Study
SKIP all STAFF REQUISITION DETAILS, FACULTY REQUISITION DETAILS, and UNMTEMPS REQUISITION DETAILS.
DESCRIPTION AND QUALIFICATIONS
Click the "Internal" tab to navigate to the Internal description (highlighted in red)
Use the monitor icon to enter full screen mode if working with large quanities of text. (higlighted in blue)
Use the Paste from Word icon to paste already formatted content from word into this field (highlighted in orange)
To add Owners, click Add Owner(s). Owners are users who will have approval access for the requisition.
Once found, click on the name of the person in the Name column.
If selected, the person will appear in a new section called Selected. Click the Add button to add them as an owner.
In order to add reviewers, follow the same steps as listed in Step 34
|36||Documents are not required for posting Student Requisitions. |
Optional documents from department: You may attach a form with screening questions for students to complete and attach to their application. Be sure to add information about the screening form (in the Comments field) and attach under Required Documents. This form should not take the place of interview questions.
In order to add Approvers, select the red + icon
Hiring Manager is 1st Approver (you will need to add this)
From this dialogue box, select the addition symbol in the Add column next to Hiring Manager, and User and then click Add. The Hiring Manager should populate based on the Hiring Manager listed above.
Use theicon to open up the Select User dialogue box.
In the First Name field type StuEmp and click Search
Finally, click on the "Approver 1, StuEmp" name
Priority: Select High (Requisitions will be reviewed in the order they are received regardless of priority selection)
Openings: Enter numbers of hires from this requisition: Select Ongoing box for continuous recruitment (must request Ongoing option from Student Employment Manager)
Target hire date: Leave as Default (Current Date) (does not show up on Job Ad)
Requisition Status: Leave as Draft
Do Not Allow to apply: MUST BE UNCHECKED OR NOT STUDENTS WILL BE ALLOWED TO APPLY TO YOUR POSTING.
When finished (and if you are ready), click the Next button to review Internal and External Job Ads. You can more easily review these Ads if you use the Preview option.
Once reviewed click the Next button
Click the Next button on the Application Workflow page (DO NOT MAKE CHANGES HERE)
On the Applicant Review section, click the Submit and Manage Postings button on the bottom right of the page if you are ready to submit your requisition.