Department creation of Requisition for Staff.
Hiring Coordinators who are responsible for the administrative oversight of the Staff postings.
Hiring Coordinator access is managed via the Hiring Coordinator role which can be requested via the Banner Authorization Requests (BAR) system.
From the Navigation bar, hover over Recruit and click Manage Requisition.
Click Options, click Add Requisition.
Select Position Classification and Requisition Template
In the Create Requisition screen, in the General Tab, select the appropriate Job Title by clicking on the icon from the Position Class field.
A pop-up window will display all faculty, staff, and student position classifications. To select a title, select the icon next to the classification to drill down to the title OR enter the job title or keyword in the Title search box or p-class code in the ID search box and click Search. Click the appropriate job title to populate information into the Position Class field.
Select Requisition Template using the search icon , and selecting the appropriate Requisition Template for the correct employee classification. Click the appropriate job title to populate information into the Requisition Template field.
The following table has fields listed in the Details Section with notes as to how to use them. * Required Field
Display Job Title *
|Employment Area *||Staff|
|Primary Location *||Hiring Department|
|Additional Location(s)||-not used|
|Cost Center||-not used|
|Contact Phone||-not used|
|Employment Type *||Staff, choose Full Time or Part Time|
|Currency *||United States Dollar|
|Compensation *||Choose from drop down|
|Range||Min to Mid salary range will auto populate. Do not change.|
|Referral Bonus||-not used|
|Applicant View Salary||Salary range that will show on job ad|
|Position Class Minimum Qualifications||Auto populated|
|Exempt/Non-Exempt||Select Exempt or Non-Exempt|
|LoboTime Clock Only User||Check if department is a LoboTime clock only user|
|Background Check Required|
Choose from drop down
|Campus *||Choose from drop down|
|Appointment Percent (0 to 100) *||0 to 100|
|Underutilization Information||Auto populated|
|Type of Duration||Choose from drop down|
|Duration of Posting|
Length in days, weeks, or specific date for hard close date
**Minimum posting lengths are listed below. Please note For Best Consideration Dates and Hard Close dates cannot fall on a Saturday/Sunday or a holiday.
|For Best Consideration Date||Leave blank|
|Posting Type *||Choose from drop down|
Choose from drop down if a non-competitive hire
|Conditions of Employment||Auto populated|
|Application Instructions||Follow directions in box|
|Advertising Resources||Follow directions in box|
|Jobing.com Posting||Free advertising resource|
|HigherEdJobs.com Posting||Paid advertising resource|
HigherEdJobs.com Diversity & Inclusion Email
|Paid advertising resource|
|HigherEdJobs.com Product and Cost Information||See instructions|
|Primary Index for Recruitment Costs *||NA or index number|
|Index for Background Check/Fingerprinting||if applicable|
|Account Code for Background Check/Fingerprinting||if applicable|
|Department Contact Name (Last, First) *||Name|
|Department Contact Phone *||Phone|
|Department Contact Email *|
|Comments||Used for communication to Employment Area|
|STUDENT REQUISITION DETAILS -||The field "Student Type" applies to student requisitions only.|
|STAFF REQUISITION DETAILS -||The field "Staff Type" through "HR Consultant" applies to staff requisitions only.|
|Staff Type||Choose from drop down|
|Term End Date||If required, date or text (ex: one year from date of hire)|
|Additional Requirements for this position||Special requirements|
|Shared Service Center Information||Follow directions in box|
|Shared Service Center Requested||Yes or no|
|HR Consultant||Choose from drop down|
|FACULTY REQUISITION DETAILS -||The field "Faculty Type" through "CIP Code" applies to faculty requisitions only.|
|Faculty Type||-not used|
|Academic Location||-not used|
|Approval Number (If Applicable)||-not used|
|CIP Code (If Applicable)||-not used|
|UNMTEMPS REQUISITION DETAILS -||The fields "Hiring Department Code" through "Applicant Reviewers" apply to UNMTemp Requisitions only.|
|Hiring Department Code||-not used|
|Position Number||-not used|
|Request by Name||-not used|
|Name(s) of Temp(s) Requested||-not used|
|Email(s) of Temp(s) Requested||-not used|
|Work Schedule/Days||-not used|
|Length of Assignment||-not used|
|Potential Temp to Hire||-not used|
|Supervisor Name (Last, First)||-not used|
|Supervisor UNM ID||-not used|
|Position "Reports To" Name (Last, First)||-not used|
|Position "Reports To" UNM ID||-not used|
|Labor Index Code||-not used|
|Labor Account Code||-not used|
|Required Approvers (Last, First)||-not used|
|Applicant Reviewers (Last, First)||-not used|
Description and Qualifications Section
Please note that job ad formatting is with Font = Arial, Size = 2. To ensure professional formatting of the job ad, please verify that the text entered into the description and qualifications section is of the same font and size.
Description * : This area is for the Position Summary. The text box will default from the Job Description, customize for your department needs. If copying verbiage from another document in Word, use the Paste from Word icon to paste in the Description text box. Enter your Position Summary in both the Internal and External tabs.
Qualifications: This area is for preferred qualifications above and beyond the KSA's of the job description. Enter information in Minimum tab only. DO NOT USE IDEAL TAB. If copying verbiage from another document in Word, use the Paste from Word icon to paste in the Description text box.
Keywords : Enter keywords that you feel will assist applicants when they are searching for jobs.
Hiring Team Section
Primary Owner * : Hiring Coordinator
Hiring Manager * : Search by clicking on icon
Reviewers: Add the search committee members to the Applicant Reviewer(s) section by clicking on the . You will be brought to an alphabetical list of all active users in the system. It is recommended to search either by name or UNM ID. Once the name has been found, select name and continue searching for additional Reviewers. Click Add when finished. If a Guest User is needed, please specify in the Comments area in the Details Section.
Interviewers: Do not use.
Attachments: (equivalent to Documents tab) Upload the required documents for posting the Requisition using the Add Attachment words. NOTE-documents must be saved and uploaded as a pdf file only! Any other file type can cause system issues.
Enter the title of the document in the Title field, Browse for the attachment, and select Save to upload. Note: maximum file size for each attachment is 5MB, up to 10 documents can be attached.
Add your Approvers using the plus icon . The Hiring Manager and HR Approver are the two required approvers. Your department may require additional approvers. Click on theicon next to Hiring Manager (1st Approver), click on theicon next to User, then click Add. If you need to add additional Approvers, click on theicon next to User again.
To fill in the User field for the HR Approver, click on the icon and type "Approver" in the Last Name field and "HR" in the First Name field. Click Search and select HRApprover. **DO NOT SELECT HRTC APPROVER**
To fill in the User field for additional approvers, click on the icon and type in Last Name, First Name in appropriate search fields. Click Search and select the appropriate name.
The Hiring Manager must be listed first as '1', and HR Approver must be listed as the last approver.
The following table has fields listed in the Requisition Section with notes as to how to use them. * Required Field
|Requisition ID||The Requisition ID can be found in this field, once your requisition has been saved or submitted.|
|Priority *||Select High, however Requisitions will be reviewed in order received.|
|Openings *||Leave number field blank, check On Going box.|
|Target Hire Date||Leave as default date.|
|Requisition Status||Leave as populated (Draft should auto populate). As the requisition moves through the process, the status will change. Other statuses are Open, Closed, Cancelled, On Hold, and Denied. Statuses can be changed depending on need.|
|Do Not Allow to Apply||DO NOT CHECK BOX, LEAVE BLANK.|
If the requisition is complete, click . If the requisition is not ready for submission, click .
Job Ad Tab
The job ad will preview as it appears for applicants. Review the Job Ad for accuracy. If acceptable, click . If changes to the Job Ad are required, select thebutton and edit the fields in the General tab.
Application Workflow Tab
The Application Workflow tab is not editable, click .
Applicant Review Tab
The Applicant Review tab is not editable, click .
Finding Saved or Submitted and the Status of Requisitions
To find Saved or Submitted and the Status of Requisitions hover over Recruit, select Manage Requisition and a searchable list of the departments requisitions will appear. Click the job title to access the requisition.